Operational Vacancies

Job Summary

The Admissions Manager is responsible for the effective management of NIST’s admissions function and the prospective family journey from initial enquiry through enrolment. The role leads the Admissions team, ensures high-quality and consistent admissions processes and family experiences, and works closely with the Director of Engagement and school leadership to support the school’s enrolment objectives.

Responsibilities

Admissions Strategy & Enrolment Management

• Work closely with the Director of Engagement to implement NIST’s admissions strategy and support enrolment planning across all year levels.
• Monitor admissions activity, available places, wait pools and applicant pipelines, providing relevant data, trends and insights to support planning and decision-making.
• Ensure admissions processes are implemented consistently in accordance with NIST’s Admissions Policy, enrolment capacity and established procedures.
• Work with the Director of Engagement and school leadership on complex admissions cases and matters requiring escalation.

Admissions Operations & Applicant Management

• Oversee the admissions process from initial enquiry through enrolment, ensuring prospective families receive timely, accurate and professional support.
• Oversee the allocation and progression of applications across the Admissions team and ensure appropriate follow-up throughout the process.
• Coordinate with school leadership and relevant educational teams throughout application review and assessment, ensuring decisions are supported by complete and accurate information.
• Coordinate feeder-school visits and represent NIST at relevant school fairs and admissions-related external engagements.

Team Leadership & Management

• Lead and manage the day-to-day work of the Admissions team, ensuring effective allocation of responsibilities and consistently high standards.
• Provide guidance, training, development and ongoing support to Admissions team members.
• Monitor team performance, workflows and service standards, addressing operational issues as they arise.
• Together with the Director of Engagement, support performance management and evaluation, while fostering a collaborative, professional and service-oriented team culture.

Prospective & New Family Experience

• Ensure prospective families receive a consistently professional, welcoming and responsive experience throughout their admissions journey.
• Oversee campus tours and visits and manage complex or sensitive family enquiries as required.
• Oversee communications, orientation and onboarding for newly enrolled families, working with relevant departments to ensure a smooth transition into NIST.
• Ensure practical arrangements and the sharing of relevant information are completed for new students, including mid-year entrants.

Admissions Systems, Data & Reporting

• Maintain oversight of admissions systems and applicant records, ensuring information is accurate, complete and consistently maintained.
• Produce admissions and enrolment reporting to support forecasting, decision-making and continuous improvement.
• Ensure applicant and family information is handled appropriately and confidentially in accordance with NIST policies, Thailand’s PDPA and other applicable data-protection requirements.

School Knowledge, Collaboration & Representation

• Maintain a strong and current understanding of NIST’s programmes, student experience, policies and school developments to ensure accurate representation of the school.
• Build effective working relationships across the school and Engagement team to support admissions, onboarding and family communications.
• Ensure admissions information and materials remain accurate and current, and represent NIST professionally with prospective families, feeder schools, relocation partners and the wider community.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s Degree in a relevant field.
• Minimum two years’ experience as an Admissions/Enrolment Manager or equivalent leadership position, with direct responsibility for leading an admissions function and managing staff. Experience in a complex, diverse international school environment is strongly preferred.
• Excellent written and verbal communication skills in English.
• Strong interpersonal and cross-cultural communication skills.
• Demonstrated leadership and people-management skills.
• Strong judgement, discretion and ability to manage complex and sensitive situations.
• Excellent organisational skills, accuracy and attention to detail, with the ability to manage multiple priorities.
• Strong analytical and digital capabilities, including experience with admissions/CRM systems and enrolment data.
• Confidence in using AI-enabled tools responsibly and effectively to support productivity, analysis and communication, with appropriate attention to accuracy, confidentiality and data protection.
• Strong commitment to service and the prospective family experience, with flexibility to work outside normal hours when required.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Elementary Teacher Assistant is an important component of the school’s educational programme. As such, he or she is expected to be a supportive member of staff and to be willing to accept responsibilities for a variety of tasks. The items listed below are intended to indicate the general parameters of duties; however, it is expected that as other needs arise the Elementary Teacher Assistant will act upon them.

Responsibilities

Responsibilities for the Elementary Teacher Assistant:

• Works from 7.30 am until 4.00 pm Monday through Friday
• Carries out tasks as directed by ELT and the PA to Elementary Principal
• Organizes and locates teaching materials and resources as required
• Undertakes and clerical tasks to assist in the preparation and organisation of materials
• Carries out duties assigned during recess and lunch breaks
• Participates in field trips as needed
• Supports in the Elementary Office during school vacations under the supervision of the PA to Elementary Prinicipal on behalf of the ELT.

Duties for an Elementary Teacher Assistant who is covering an Academic Assistant:

• Works from 7:30 AM to 3:00 PM and then continues doing Teacher Assistant duties to 4:00 PM.
• Undertakes the duties normally assigned to an Academic Assistant where appropriate. 
• Can be asked to assist students individually and in groups.
• Helps students during transitions.
• Cover for absent Academic Assistants as required.

Additional Job Description in relation to Child Safeguarding

• Be familiar with the child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualification

• Bachelor’s degree in any related field
• Teaching Experience will be an advantage
• Excellent command of English in reading, writing and speaking
• Able to work as a member of the team
• Competent in computer operations
• Positive demeanor and collaborative nature

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

FM Maintenance Engineer is responsible for leading and managing all maintenance operations within the school campus to ensure facilities, utilities, and building systems operate safely, efficiently, and in compliance with international standards. The role includes preventive maintenance planning, contractor management, project supervision, budgeting support, and team leadership to maintain a high-quality learning environment for students, staff, and visitors.

Responsibilities

• Lead daily maintenance operations for all school facilities and infrastructure.
• Oversee preventive and corrective maintenance programs for:
  • HVAC systems
  • Electrical systems
  • Plumbing and sanitary systems
  • Fire alarm and fire protection systems
  • Generators and backup power systems
  • Water treatment and pumping systems
  • Playground and sports facilities
  • Building automation systems (BMS)
• Ensure all systems operate efficiently with minimal downtime.

Team Leadership:

• Supervise maintenance technicians and support staff.
•  Assign tasks, monitor performance, and provide technical guidance.
•  Support staff training and development on maintenance and safety procedures.
•  Promote teamwork and service-minded culture.

Contractor & Project Management:

• Coordinate and supervise contractors, vendors, and service providers.
• Review quotations, scope of work (SOW), and technical specifications.
• Monitor renovation, improvement, and construction projects within campus.
• Ensure work quality, safety compliance, and timely completion 

Preventive Maintenance & Asset Management:

• Develop and implement preventive maintenance schedules.
• Maintain maintenance records, service reports, and asset documentation.
• Support asset lifecycle management and equipment replacement planning.
• Monitor spare parts inventory and maintenance materials.

Safety & Compliance:

• Ensure compliance with local regulations, safety standards, and school policies.
• Conduct regular facility inspections and risk assessments.
• Support emergency response plans, evacuation drills, and incident investigations.
• Coordinate with security, Housekeeper and related team

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s Degree in related Engineering
• Experience in M&E System
• Engineering License
• Communication skills (Thai & English)
• Leadership skills
• AutoCAD skill
• Computer skills in presentation software or programmes 

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted.

Job Summary

Work collaboratively with the Head of Catering to design and implement diverse, nutritious, and culturally inclusive menus with a focus on Indian cuisine. Lead the preparation and production of high-volume meals in a school cafeteria environment while maintaining the highest standards of hygiene, safety, and presentation.

Responsibilities

Menu Planning & Development

• Contribute authentic Indian dishes across various regional styles (North Indian, South Indian, etc.) suitable for children and staff.
• Adapt traditional recipes for health-conscious diets (low-fat, low-sodium, vegetarian, gluten-free, etc.).
• Collaborate with nutritionists to ensure balanced, allergy-safe, and kid-friendly options.

 Food Production & Cooking

• Prepare and cook a variety of Indian meals (curries, dals, rice dishes, flatbreads, snacks, desserts) from scratch, using bulk production methods suitable for large school settings.
• Oversee mise en place, batch cooking, and efficient station setup to ensure consistent quality and timely meal service.
• Innovate recipes using seasonal and locally available ingredients.

Kitchen Management & Teamwork

• Work under the direction of the Head of Catering to manage daily kitchen operations related to Indian food service.
• Supervise and train junior staff in the preparation and handling of Indian food, including use of tandoor ovens, spice blending, and plating techniques.
• Ensure all kitchen practices align with food safety and sanitation standards (e.g., HACCP compliance).

Inventory & Cost Control

• Monitor ingredient inventory, prepare requisitions, and reduce food waste through proper portioning and repurposing.
• Maintain cost-effective cooking while ensuring high flavor and satisfaction.

Cultural Engagement & Events

• Participate in special events, international food days, and cultural festivals by preparing themed menus that celebrate Indian cuisine.
• Support communication with school community to promote awareness and appreciation of Indian food culture.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the NIST Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice / promote good practice

Knowledge Requirements

• Proven experience as an Indian chef in a professional kitchen, preferably in a school, cafeteria, or high-volume catering environment.
• Deep knowledge of Indian culinary traditions, spices, ingredients, and techniques.
• Ability to scale recipes for large groups while maintaining flavor integrity and visual appeal.
• Strong understanding of dietary restrictions and allergen-safe cooking.
• Thai Food Handlers Certificate or equivalent (preferred).
• Ability to communicate in English and Thai in a professional setting.

Other Qualifications & Skill Requirements

• A genuine passion for creating high-quality, nutritious food tailored for a school environment.
• Minimum 5 years of hands-on experience in preparing Indian cuisine, including both North and South Indian specialties.
• Strong understanding of dietary needs, food allergens, and child-friendly food options.
• Proven ability to maintain cleanliness, hygiene, and food safety practices at all times (HACCP knowledge preferred).
• Excellent time management skills and ability to produce high volumes of food under time constraints.
• Strong communication skills and the ability to work collaboratively in a multicultural kitchen team. 
• Adaptable to evolving menu requirements and willing to receive ongoing feedback from both catering management and the school community.
• Creativity in developing vegan, gluten-free, and health-conscious Indian dishes.
• Willingness to participate in professional development opportunities and culinary training workshops when required.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

The Junior Accounting and Cashier Officer is responsible for supporting the Finance Department by managing cashier operations, processing financial transactions, maintaining accurate accounting records, and providing excellent customer service. The role ensures the accurate handling of sales, payments, reconciliations, and financial documentation while supporting inventory, reporting, and administrative functions. The position contributes to the efficient operation of the Finance & Accounting Department by ensuring compliance with school policies and maintaining accurate financial records.

Responsibilities

Cashier & Sales Operations

• Operate the school shop and Point of Sale (POS) system, processing cash and electronic payments accurately.
• Issue receipts and ensure all sales transactions are recorded correctly.
• Prepare daily and monthly sales reports and reconcile cash collections.
• Provide excellent customer service by responding to customer enquiries and resolving complaints professionally.
• Keep the cashier area clean and organized
• Support the service team when necessary

Accounting & Finance Support

• Process payment information into the accounting system accurately and in a timely manner.
• Maintain an organized filing system for payment vouchers and ensure all supporting documentation complies with school financial policies.
• Process, monitor, and maintain records of business advances and staff personal advances.
• Reconcile outstanding business and personal advances on a monthly basis and prepare reminders for staff as required.
• Perform other accounting tasks and ad-hoc duties as assigned.

Administration & Reporting

• Maintain accurate documentation of sales, inventory, financial transactions, and supporting records.
• Assist the Finance Director, Senior Accounting Manager, and Assistant Accounting Manager with preparing financial reports and other ad hoc reports as requested.
• Support the Finance & Accounting Department in maintaining accurate financial records and ensuring compliance with school policies and procedures.

Other Duties

• Perform other duties and responsibilities as assigned by the Senior Accounting Manager and/or Director of Finance.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy

• Be aware of abuse risks to children

• Abide by the Code of Conduct

• Be vigilant

• Prevent abuse/protect children

• Report concerns (mandatory duty)

• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s Degree in Accounting or Finance or any related field

• Minimum 2 years of experience in Accounting

• Previous experience in accounting, cashiering, retail operations, or finance administration is preferred.

• Experience using accounting software and Point of Sale (POS) systems is an advantage.

• Proficiency in Microsoft Office applications, particularly Excel.

• Honest and responsible

• High responsibility, service-minded, hardworking and able to solve problems independently

• Good interpersonal skills

• Good command of English, both verbal and written

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted
 

Job Summary

To coordinate and execute the logistical and administrative requirements of all NIST X programs, ensuring efficient booking, procurement, equipment management, and operational support.

Responsibilities

Travel & Accommodation Coordination

• Coordinate all transportation bookings for Core Expeditions, Day Trips, Service Trips, and PLUS programs.
• Coordinate all flight bookings for students and staff participating in NIST X programs.
• Arrange accommodation bookings and maintain communication with accommodation providers.
• Arrange letters for all entries for National Park, museums and parks for day trips and overnight trips.  
• Liaise with Montri Transport and NIST transportation services regarding vehicle requests and scheduling.

Equipment & Resource Management

• Manage the NIST X Field Trip Store, including inventory tracking, organization, purchasing, and auditing of program equipment.
• Prepare, organize, distribute, and collect equipment and materials required for all NIST X programs.
• Monitor equipment condition and report maintenance or replacement needs.

Procurement & Financial Administration

• Review and approve major logistical arrangements and procurement requests.
• Create and process Purchase Requisitions (PRs) for logistics, equipment, and operational purchases.
• Support vendor communications related to quotations, bookings, and purchasing.
• Track procurement timelines to ensure programs are adequately resourced.

Program Logistics Support

• Attend weekday site surveys and selected weekday trips to support logistical requirements.
• Assist with emergency response communications when required.
• Support Service Learning trips by coordinating bookings and procurement requirements.
• Serve as a key liaison with internal departments, including Transportation, Purchasing and Finance to support program operations. 

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Knowledge Requirements

• Bachelor’s degree in any relevant field

Other Qualifications & Skill Requirements

• At least 2 years experience in a trip management for students
• Fluent in both written and spoken English
• Excellent computer skills in MS Office, Google Office, Web Based programmes
• Highly organized and able to set timelines and assist with large-scale events and operations
• An excellent communicator with the ability to communicate well
• Mature, pleasant personality, flexible, multi-task, student and people oriented
• Utilize different cultural practices in line with international mindedness

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Purchasing Coordinator’s role is to conduct product research and source new suppliers and vendors. The responsibility is also to maintain records of all orders, payments, and received delivery of products and services. 
Furthermore, this role serves a vital function for the NIST International School purchasing team by acting as the primary liaison for foreign academic staff. The coordinator will specialise in overseas procurement, academic book sourcing, and comprehensive travel and activity logistics for student field trips.

Responsibilities

• Conducting product research and sourcing new suppliers and vendors
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals
• Managing overseas procurement processes, with a heavy emphasis on sourcing and importing academic books and educational materials.
• Conducting market research to keep abreast of emerging trends and business opportunities
• Collaborating daily with foreign teachers and academic departments to ensure precise understanding and fulfillment of their specific procurement needs.
• Updating and maintaining records of all orders, payments, and received delivery and services.
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled
• Researching and comparing flight options to secure safe and cost-effective travel.
• Managing all bookings for accommodations and student activities.
• Procuring specialized items, supplies, and equipment required for specific student field trips.
• Establishing professional relationships with school members as well as vendors and suppliers
• All other tasks assigned by the Purchasing Manager

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• 3 years of working experience in Purchasing
• Proven experience handling overseas procurement, international shipping, and customs clearance processes.
• Experience in travel coordination, including flight comparisons, accommodation, and activity bookings.
• Proficiency in relevant management software programs
• Good command of English in written and verbal in both communication & negotiation
• Great organizational and planning skills
• Ability to follow request specifications
• Excellent networking and time management skills
• Strong cross-cultural communication skills and a service-minded attitude.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Purchasing Manager is responsible for overseeing and managing the school’s purchasing, procurement, transportation, and Print Shop operations to ensure the timely, cost-effective, high-quality, and efficient delivery of goods and services required for the school’s academic and non-academic operations.

The role leads the Purchasing function, oversees School Transportation and Print Shop operations, manages supplier and vendor relationships, ensures compliance with relevant policies and procedures, and works closely with departments, Finance & Accounting, Logistics, Transportation, and other stakeholders to support effective and efficient school operations.

Responsibilities

1. Purchasing & Procurement Management

• Lead and oversee the purchasing and procurement process for the entire school, covering both academic and non-academic requirements.
• Manage and monitor all Purchase Requisition (PR) processes, ensuring requests are properly reviewed, approved, processed, and completed in accordance with established procedures.
• Conduct product and market research to identify suitable products, services, suppliers, and emerging market opportunities.
• Source materials, goods, products, and services from reliable suppliers and negotiate competitive prices, terms, and contracts.
• Compare prices, specifications, and quality to ensure the best overall value while maintaining required standards.
• Review purchasing requirements and recommend cost-effective alternatives where appropriate.
• Ensure all purchasing activities comply with the school’s Purchasing SOP, policies, approval procedures, and financial controls.
• Monitor purchasing expenditure and identify opportunities for cost savings and improved procurement efficiency.

2. Supplier & Vendor Management

• Develop and maintain professional relationships with suppliers, vendors, service providers, and other business partners.
• Identify, evaluate, and establish relationships with new suppliers and vendors to support the school’s operational needs.
• Monitor supplier performance, including product/service quality, pricing, delivery, responsiveness, and reliability.
• Inspect or coordinate the inspection of delivered goods and services and promptly address faulty, damaged, incorrect, or inconsistent items.
• Negotiate and manage supplier agreements, contracts, terms, and service arrangements as required.
• Attend product launches, supplier meetings, exhibitions, and relevant networking events to maintain market knowledge and identify new opportunities.

3. Order, Delivery & Inventory Coordination

• Monitor purchase orders from request through to delivery and ensure orders are fulfilled accurately and within agreed timelines.
• Ensure goods and services received meet the required specifications, quantity, quality, and agreed terms.

4. School Transportation Oversight

• Oversee the day-to-day operations of the school’s Transportation function, including school vehicles, drivers, transportation schedules, and related services.
• Ensure transportation services are safe, reliable, efficient, and responsive to the operational needs of the school.

5. Print Shop Oversight

• Ensure Print Shop operations are organised, efficient, and responsive to the needs of school departments.
• Monitor the quality, quantity, and cost-effectiveness of printed materials and recommend improvements where appropriate.

6. Internal Coordination & Customer Service

• Act as a key point of contact for purchasing, transportation, and Print Shop matters and provide professional support to teachers, staff, and concerned departments.
• Communicate closely with requestors to keep them informed of the status of purchase requisitions, purchase orders, delivery schedules, transportation arrangements, and print requests.
• Work closely with Finance & Accounting on purchasing documentation, data entry, payment processing, and payment arrangements.
• Ensure all payment transactions related to purchasing, transportation, and operational services are properly documented and comply with established policies and procedures.
• Provide guidance to departments on purchasing processes, supplier options, transportation arrangements, printing requirements, and related operational matters.
• Maintain a service-oriented approach when supporting the school community while ensuring appropriate operational and financial controls are maintained.

7. Logistics & School Operations

• Oversee logistics and transportation requirements to support the smooth operation of the school.
• Coordinate arrangements and logistics required for school operations, events, activities, field trips, and other operational requirements.
• Coordinate with relevant internal departments and external service providers to ensure operational requirements are delivered effectively and on time.
• Support the school in managing urgent or high-priority purchasing, transportation, printing, and logistical requirements when necessary.

8. Team Leadership & Management

• Lead, coordinate, and support staff within the Purchasing, Transportation, and Print Shop functions.
• Allocate work, monitor performance, and ensure activities are completed accurately, safely, efficiently, and within required timelines.
• Provide guidance and support to team members in purchasing, supplier management, transportation operations, Print Shop services, documentation, and internal customer service.
• Establish clear operational standards and monitor service delivery across the functions under the role’s responsibility.
• Identify opportunities to improve team efficiency, operational processes, and service delivery.
• Foster effective collaboration between Purchasing, Finance & Accounting, Logistics, Transportation, Print Shop, and other school departments.

9. Continuous Improvement & Reporting

• Conduct market research and keep abreast of industry trends, supplier developments, transportation services, printing technologies, and new products or services relevant to the school.
• Prepare purchasing, transportation, Print Shop, and operational reports, analysis, and recommendations for management as required.
• Monitor operational performance, costs, and service levels and recommend improvements where appropriate.
• Support continuous improvement of purchasing, transportation, Print Shop, and related operational processes, systems, and procedures.

10. Other Responsibilities

• Perform other duties and responsibilities as assigned by the Director of Finance.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Operations Management, or a related field. 
• Minimum 7-8 years of relevant experience in purchasing, procurement, supply chain, logistics, or operations, with at least 2–3 years in a supervisory or managerial role.
• Proven experience managing end-to-end purchasing and procurement processes, including sourcing, supplier evaluation, quotation comparison, negotiation, purchasing, delivery, and payment coordination.
• Experience managing and developing supplier and vendor relationships, including contract negotiation and supplier performance monitoring.
• Experience overseeing logistics and transportation operations, including vehicle/fleet management, scheduling, maintenance, and coordination with drivers or external transportation providers, would be highly desirable.
• Experience overseeing or managing a Print Shop, production facility, or similar operational service would be an advantage.
• Strong knowledge of purchasing procedures, procurement practices, inventory management, logistics, and cost control
• Good understanding of financial controls, payment processes, and procurement documentation.
• Strong negotiation, analytical, problem-solving, and decision-making skills, with the ability to assess price, quality, service, and overall value.
• Demonstrated ability to lead, supervise, and develop a team and coordinate effectively across multiple departments.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to work effectively with teachers, staff, school leadership, suppliers, vendors, contractors, and external service providers.
• Strong customer-service mindset and ability to provide responsive and professional support to the school community.
• Proficient in Microsoft Office and/or relevant purchasing, inventory, ERP, or procurement systems.
• High level of attention to detail, accuracy, integrity, and accountability.
• Good command of written and spoken English and Thai.
• Ability to work flexible hours when required to support school events, transportation requirements, urgent operational matters, or other school activities.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Transportation and Purchasing Coordinator is responsible for coordinating the organisation’s transportation services and supporting purchasing activities. This crucial role oversees the daily operations of the school's vehicle fleet and leads the driver team to support the dynamic, fast-paced nature of the school's activities. Additionally, this position acts as the central hub for organizing all local and overseas travel logistics, flights, and accommodations for students, teachers, and staff. Due to the high-volume and high-risk nature of school activities, this role requires exceptional attention to detail, problem-solving skills, and the flexibility to be on standby during critical operations to ensure everything is managed efficiently, accurately, and in line with organisational policies. 

Responsibilities

Transportation Management

• Lead and take full responsibility for the driver team, managing 1 driver supervisor, 1 assistant driver supervisor, and 8 drivers.
• Manage and coordinate daily operations for the school fleet, which consists of 1 motorcycle, 2 buses, and 9 vans.
• Coordinate daily transportation services, including school vehicles, drivers, routes, and schedules.
• Arrange transportation for staff, students, visitors, events, and special activities as required.
• Monitor vehicle schedules, maintenance, insurance, registration, and other required documentation.
• Maintain accurate transportation records, including schedules, usage, incidents, and related expenses.
• Respond promptly to transportation issues and coordinate solutions when changes or emergencies occur, maintaining flexibility to be on standby as school activities demand.

Trips Procurement

• Research and compare flight options to secure safe and cost-effective travel for all local and overseas school trips.
• Manage all bookings for accommodations and student activities, working closely with specific departments such as NIST X (field trips) and the Sports department.
• Coordinate logistics for personal development programs for teachers and staff, collaborating closely with the Teaching and Learning Department.
• Manage all trip-related expenses, including procuring specialized items, supplies, and equipment required for specific student field trips, as well as handling activity tickets and processing cash advances.
• Update and maintain records of all orders, payments, and received delivery and services.
• Source materials, goods, products, and services and negotiate the best or most cost-effective contracts and deals related to travel and transportation.
• Establish professional relationships with school members as well as vendors and suppliers.
• Perform all other tasks assigned by the Purchasing Manager.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• Experience: At least 3 years of working experience in purchasing or logistics/travel coordination.
• Leadership & Demeanor: Calm under pressure, highly skilled at problem-solving, and capable of managing a high volume of requests efficiently.
• Resilience & Integrity: Proven ability to make tough, transparent decisions in a high-pressure working environment while maintaining a strong "service mind".
• Precision: Strong attention to detail and accuracy, which is strictly required to manage the high-risk nature of school trips and student activities.
• Organization: Well organizational and planning skills, with excellent networking and time management skills.
• Communication: Good command of English and Thai in written and verbal in both communication & negotiation.
• Autonomy: Ability to work independently and manage multiple priorities.
• Technical Skills: Proficiency in relevant management software programs.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted