Operational Vacancies

Job Summary

The purpose of this position is to provide assistance to the NIST Executive Board. The Secretary provides administrative and clerical support to the Board, through the timely and accurate collection and sharing of the information directly related to its activities. The Secretary ensures that the Board is well-informed and that its activities are well-documented for the use of Board members, the Governance Committee and relevant government bodies.

Responsibilities

• To organize and service the NIST International School Foundation (NISF) meetings; Executive Board meetings and Committee meetings; including preparation and distribution of appropriate notices of meetings, information circulars, proxy material, agenda, and supporting documents
• When required to translate documents from Thai to English or English to Thai
• To attend all Executive Board meetings, Foundation meetings and School Board Committee meetings.
• Act as secretary to the Meetings
• To ensure the preparation of the appropriate and accurate agenda and Minutes of all the meetings
• To follow up item by item following all meetings to be in accordance with the resolutions/recommendations of the meetings
• To organize and attend any Foundation or Board ‘Retreats’ which may be held on weekends away from Bangkok during the year
• To take care of the School’s affairs in relation to corporate matters including those related to directors and legal issues
• Serve as a point of contact for board-related communication
• Demonstrate strong analytical skills by identifying, gathering, evaluating, and organizing relevant information to support board decision-making and strategic planning
• Proactively researches and summarizes key issues, legislation, and best practices related to governance, compliance, or organizational priorities
• To update Board and Foundation information on the NIST website or portal
• Ensure the NISF and Board members are invited to appropriate functions during the year
• Assisting with researching appropriate documents for presentations to meetings
• Maintain documents for ISO purposes
• To fulfil other senior secretarial tasks as directed by the Chairman of the Executive School Board (ESB)
• Reports to the Chairman of the ESB with functional reporting to the various committee persons and dot line to the Head of School

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Knowledge Requirements

• Bachelor’s Degree in any related field

Other Qualifications & Skill Requirements

• At least 7 years of working experience as a Secretary or Personal Assistant to the Top Management
• Excellent command of Thai and English in listening, speaking and writing
• Excellent computer skills
• Mature and pleasant personality
• Positive, energetic and calm demeanour
• Strong interpersonal communication skills
• Flexible and multi-task
• Knowledge of facilities management operations
• Familiarity with office equipment and security systems
• Well-organized, reliable, obedient & diligent
• Service-minded and be willing to work beyond the normal day

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

The Director of Facility Management plays a critical role in ensuring the smooth and efficient functioning of school campus operations within the school. This role also oversees campus operations & development, facility management, safety & security, and housekeeping. This position will work closely with the school leadership team to ensure a high degree of security, safety, cleanliness, and risk management, while also protecting and enhancing the facilities and environment at NIST. The Director shall be responsible directly to the Head of the School and will attend all meetings of the Campus Development Committee and other committees as required.

Responsibilities

1. Campus Development
Work with the campus operations management team to address the following key areas:

• Oversees all construction works (new and renovation) to ensure that budgets are met and completed to a high standard and are carried out efficiently and cost-effectively as planned.

• Master plan the various development projects to establish key dates, design information, approvals, awards of contracts, construction milestones, placement of material orders and all items having a critical effect on the project being undertaken.
• Collaborate with the Accounting and Purchasing team on the bidding process, analyze submissions, negotiate with the selection of contractors/vendors, and contract.
• Organize and Chair meetings with the various professional teams and other concerned parties to ensure that all aspects of the Project stay on the Project as planned and within budget.
• Assist in the preparation of documentation for budget cost plans and construction of the Project in accordance with the latest design as necessary changes take place.
• Organize the signing of permits and statutory forms for supervision by the responsible parties.
• Monitor construction progress and review against the approved construction plans.
• Manage and negotiate with all tenders as required after appropriate approvals have been sought. And identify potential savings.
• Supervise and monitor the Project Team during the on-site development/renovation projects to ensure safety and security, the approval process required for contractor submissions and the testing and commissioning of the building components.
• At the conclusion of all works, ensure that the contractors hand over complete sets of as-built drawings and check the adequacy and content.
• Ensure that the supplies and installation contractors prepare and submit, prior to handover, adequate maintenance and operations manuals for all equipment and durable installations.

2. Safety and Security Management

• Liaises with the Head of School in enhancing the SSHE policies and organizes implementation through operations procedures practices, and risk management.
• Supervise and be responsible for all Security, Safety, and Environment issues.
• Manages and oversees the best operation practices of the security of the school including its facilities, equipment, assets, and school’s car parks.
• Conducts and supervises regular routine inspections of all campus buildings, facilities, and equipment for compliance with good safety standards.
• Develops and implements on-site safety, environment, and emergency management procedures, in accordance with general and higher school policies and regulatory requirements.
• Formulates operational instructions that will ensure that safety issues are addressed regarding the day-to-day operation of the school (for example, car parks, traffic, playgrounds, swimming pool, roads, fencing, buildings, kitchen, the school’s infrastructure - electricity, water, gas supplies, evacuation procedures, etc.)
• Ensure readiness & reliability of safety equipment (e.g. fire extinguishers, Safety Alarms, CCTV)
• Need to inspect, evaluate, and oversee the maintenance and disposition of all hazardous materials and make improvements.
• Liaise where appropriate with other external agencies which can assist the school with security matters (e.g., embassies, police, and government authorities).
• Investigates all incidents, taking necessary precautions, while reporting cases of violations. The Head of School must be kept informed of any violations.
• Advises management of any changes in government legislation regarding SSHE matters.
• Ensure there is appropriate signage around the school regarding all SSHE matters.

3. Facility, Environment, and Maintenance Management

• Determine preventative maintenance plans for buildings and grounds and advise the facility and maintenance team on actions to be taken.
• Ensure that welfare facilities are properly provided and maintained (staffrooms, clinic, etc.)
• Ensure that the government regulations regarding water, air, and waste management are being maintained at a high standard.
• Liaise with government authorities regarding the Khlongs, which border the school, to ensure that health regulations are being adhered to.
• Investigate and make recommendations for ways of further enhancing the school environment.
• Oversees the school’s furniture requirements and ensures that ongoing needs are met.

4. Housekeeping & Event Set-up

• Ensure all school buildings, classrooms, offices, and common areas are clean, safe, and well-maintained through task assignments, performance monitoring, and training.
• Maintain inventories of cleaning supplies, equipment, and consumables; manage stock levels and procurement.
• Monitor hygiene standards in high-use areas such as restrooms, cafeterias, sports facilities, and early-years spaces.
• Coordinate deep cleaning during school holidays, special projects, or emergency situations.
• Ensure proper waste management, recycling processes, and environmental health practices.
• Conduct regular inspections and promptly address cleanliness or maintenance issues.
• Ensure compliance with safety, health, and safeguarding requirements throughout all cleaning activities.
• Support school events by coordinating the setup and breakdown of furniture, staging, AV equipment, and materials.
• Plan logistics and manpower for event setup, ensuring efficiency and minimal disruption to learning spaces.
• Prepare indoor and outdoor venues for assemblies, workshops, performances, parent meetings, and community events.
• Ensure equipment, furniture, and décor are arranged according to school safety and accessibility standards.
• Maintain and store event equipment, furniture, and signage in good condition.
• Provide on-site support during events when required, including last-minute adjustments or troubleshooting.
• Coordinate post-event clearing, ensuring spaces are returned to their original condition promptly

5. Required Knowledge and Leadership Abilities
This position requires proficient knowledge of general leadership and management as follows:

• Local laws, regulations, and rules applicable to the school administration, building and construction areas assigned.
• Strong management with the ability to plan, organize, and motivate & develop diverse teams.
• Gather, analyze, and evaluate information, and make strategic analyses and projections.
• Interpret and apply laws & regulations impacting the school, particularly safety and security areas.
• Ability to effectively negotiate and manage vendor and service providers’ contracts.
• Strong analytical and problem-solving skills with the ability to manage complex projects and make data-driven decisions.
• Other tasks as assigned by the Head of School.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Construction Management, Business Administration, or a related field required.
• Master’s degree (MBA, MPA, Engineering, or Facilities Management) preferred.
• Professional certifications strongly preferred: CFM, FMP, SFP, etc.
• Minimum 5 years of leadership experience managing multi-disciplinary facility teams and external vendors.
• Proven experience overseeing large-scale capital projects, renovations, and space planning.
• Demonstrated success managing budgets, forecasting costs, and optimizing operational efficiency.
• Experience with CMMS platforms and building automation systems (BAS/BMS).
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
• Expertise in preventive and predictive maintenance programs.
• Understanding of regulatory requirements (OSHA, ADA, environmental regulations, fire codes).
• Ability to interpret engineering drawings, architectural plans, and technical specifications.
• Strategic thinker with the ability to develop long-term facility plans.
• Excellent communication, negotiation, and stakeholder management skills.
• Strong problem-solving abilities and operational decision-making.
• Ability to lead diverse teams and foster a collaborative, customer-focused environment.
• High integrity, accountability, and commitment to safety and compliance.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th Please note that only shortlisted candidates will be contacted

Job Summary

Work collaboratively with the Head of Catering to design and implement diverse, nutritious, and culturally inclusive menus with a focus on Indian cuisine. Lead the preparation and production of high-volume meals in a school cafeteria environment while maintaining the highest standards of hygiene, safety, and presentation.

Responsibilities

Menu Planning & Development

• Contribute authentic Indian dishes across various regional styles (North Indian, South Indian, etc.) suitable for children and staff.
• Adapt traditional recipes for health-conscious diets (low-fat, low-sodium, vegetarian, gluten-free, etc.).
• Collaborate with nutritionists to ensure balanced, allergy-safe, and kid-friendly options.

 Food Production & Cooking

• Prepare and cook a variety of Indian meals (curries, dals, rice dishes, flatbreads, snacks, desserts) from scratch, using bulk production methods suitable for large school settings.
• Oversee mise en place, batch cooking, and efficient station setup to ensure consistent quality and timely meal service.
• Innovate recipes using seasonal and locally available ingredients.

Kitchen Management & Teamwork

• Work under the direction of the Head of Catering to manage daily kitchen operations related to Indian food service.
• Supervise and train junior staff in the preparation and handling of Indian food, including use of tandoor ovens, spice blending, and plating techniques.
• Ensure all kitchen practices align with food safety and sanitation standards (e.g., HACCP compliance).

Inventory & Cost Control

• Monitor ingredient inventory, prepare requisitions, and reduce food waste through proper portioning and repurposing.
• Maintain cost-effective cooking while ensuring high flavor and satisfaction.

Cultural Engagement & Events

• Participate in special events, international food days, and cultural festivals by preparing themed menus that celebrate Indian cuisine.
• Support communication with school community to promote awareness and appreciation of Indian food culture.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the NIST Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice / promote good practice

Knowledge Requirements

• Proven experience as an Indian chef in a professional kitchen, preferably in a school, cafeteria, or high-volume catering environment.
• Deep knowledge of Indian culinary traditions, spices, ingredients, and techniques.
• Ability to scale recipes for large groups while maintaining flavor integrity and visual appeal.
• Strong understanding of dietary restrictions and allergen-safe cooking.
• Thai Food Handlers Certificate or equivalent (preferred).
• Ability to communicate in English and Thai in a professional setting.

Other Qualifications & Skill Requirements

• A genuine passion for creating high-quality, nutritious food tailored for a school environment.
• Minimum 5 years of hands-on experience in preparing Indian cuisine, including both North and South Indian specialties.
• Strong understanding of dietary needs, food allergens, and child-friendly food options.
• Proven ability to maintain cleanliness, hygiene, and food safety practices at all times (HACCP knowledge preferred).
• Excellent time management skills and ability to produce high volumes of food under time constraints.
• Strong communication skills and the ability to work collaboratively in a multicultural kitchen team. 
• Adaptable to evolving menu requirements and willing to receive ongoing feedback from both catering management and the school community.
• Creativity in developing vegan, gluten-free, and health-conscious Indian dishes.
• Willingness to participate in professional development opportunities and culinary training workshops when required.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

The Maintenance Supervisor is responsible for overseeing daily maintenance operations, ensuring that air conditioning, electrical, plumbing, and general building systems function efficiently across the school campus. This role provides leadership to the technicians, assigns tasks, monitors work quality, and ensures compliance with safety regulations. The Maintenance Supervisor will work closely with the Facilities Maintenance Engineer to implement preventive maintenance schedules, coordinate repairs, and manage emergency maintenance tasks.

Responsibilities

• Lead a team of school technicians, assigning daily tasks and monitoring work performance.
• Ensure maintenance requests and work orders are completed efficiently and to a high standard.
• Provide technical guidance and support to technicians in troubleshooting and repairs.
• Conduct routine inspections of building systems and equipment to identify maintenance needs.
• Monitor maintenance logs and work reports to track system performance and identify recurring issues.
• Assist in diagnosing and resolving complex technical issues in collaboration with the Facilities Maintenance Engineer.
• Ensure proper maintenance of school facilities, including classrooms, offices, cafeterias, labs, and swimming pool systems.
• Monitor and manage spare parts and maintenance tools inventory.
• Ensure necessary equipment and materials are available for scheduled maintenance and emergency repairs.
• Maintain records of equipment operating logs, spare parts usage, and maintenance activities.
• Coordinate with external vendors and contractors for maintenance work or facilities projects.
• Assist in managing facility upgrades, renovations, and new equipment installations.
• Report major maintenance issues and provide recommendations to the Facilities Maintenance Engineer.
• Other duties as assigned by the Facility Manager and School Administration and Campus Operations Director

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• High Vocational Certificate or Bachelor’s degree in Engineering (Mechanical, Electrical) or a related field.
• 5+ years of experience in facilities maintenance, preferably in a supervisory role
• Strong technical knowledge of air conditioning, electrical, and general building maintenance.
• Ability to diagnose and troubleshoot mechanical, electrical, and HVAC issues.
• Experience in preventive maintenance planning and execution.
• Ability to lead, train, and motivate a team of technicians.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

We are seeking a highly organised and proactive Personal Assistant to support the Director of Teaching and Learning at NIST. This role provides essential administrative support to enable the Director to focus on driving excellence in teaching and learning throughout the school. The ideal candidate will be an effective and professional communicator who builds positive relationships with internal teams and external partners, manages multiple priorities with efficiency and attention to detail, and supports the smooth coordination of initiatives across the school.

Responsibilities

• Provide a full range of administrative support to the Director of Teaching and Learning (DoTL).
• Manage the Director’s meeting schedule.
• Act as the first point of contact, handling communications via phone, email, and in-person inquiries.
• Prepare and distribute agendas, minutes, and supporting documents for meetings and events related to teaching and learning.
• Assist with managing the whole-school Teaching and Learning budget and related events.
• Assist with the coordination of school-wide teaching and learning projects and initiatives.
• Support the planning and delivery of NIST Professional Learning Days, collaborative sessions, workshops, and events for faculty.
• Coordinate with external providers and stakeholders regarding the setup and delivery of school events and workshops.
• Liaise with other school departments, such as  Head of School PA, Elementary PA, Secondary PA, Purchasing, Admissions, Facilities, IT, and Catering Services.
• Support general administrative duties, including correspondence and supporting the general function of the office.
• Assist in arranging registration, travel and accommodation for the Office of Teaching and Learning related to professional learning as required, along with group bookings as assigned by the Director.
• Undertake other tasks as assigned by the Director of Teaching and Learning.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in a related field
• At least 5 years of experience as a Personal Assistant, ideally within an educational setting.
• Exceptional organisational and time-management skills.
• Excellent English communication skills in reading, writing, listening and speaking.
• Proficiency in the Google Workspace and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with school management systems.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong interpersonal skills, capable of liaising effectively with staff, parents, external providers, and other stakeholders.
• Flexible and adaptable approach, with the ability to work independently and as part of a team.
• Knowledge of teaching and learning processes or educational frameworks is a plus.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted.
 

Qualifications

• Diploma or Bachelor’s degree

Experience

• Minimum 3-5 years of experience in warehouse or inventory control
• Familiar with FIFO/FEFO stock control

Other Qualifications:

• Detail-oriented, honest, and systematic in handling stock and documentation.
• Proficient in computer skills
• Strong communication and coordination skills with Accounting, Purchasing and Kitchen teams.
• Leadership skills with the ability to supervise and motivate store staff.

Responsibilities

Receiving & Documentation

• Verify goods received against purchase orders to ensure correct quantity, quality, and specifications.
• Stamp, sign, and record receiving notes into the system accurately on the Daily Basis

Storage & Stock Control

• Organize and store goods according to FIFO/FEFO system.
• Monitor inventory levels and initiate Purchase Requisitions (PRs) in a timely manner to maintain optimal stock levels and prevent shortages.
• Ensure all storage areas comply with GHP and Food Safety standards by maintaining proper temperature control, cleanliness, and hygiene; monitor pest prevention measures, and uphold strict security to protect all stored goods and materials.
• Monitor and relocate near-expiry items for clear identification and priority usage.
• Control store keys and access authorization.
• Be ready for internal audits and inspections at any time.

Inventory Management

• Conduct monthly stock counts with Accounting and Kitchen teams.
• Investigate and report any discrepancies between physical and system quantities.
• Prepare Stock Movement and Variance Reports monthly.
• Issue raw materials to kitchens based on approved requisition forms.
• Receive and document returned items or unused packaging accurately.

Teamwork & Communication

• Coordinate with Receiving, Kitchen, Accounting, and Purchasing departments to ensure smooth operations.
• Support F&B Service operation and events when required

Other Duties

• Perform other tasks as assigned by the supervisor or as required by the school’s policy

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

NIST is looking for an effective and knowledgeable university counsellor to join our team, with an initial focus on Thai universities. The ideal candidate will be highly knowledgeable about the Thai university admissions process, with a proven track record of providing expert advice and guidance to students and their families on Thai university pathways. The ability to work collaboratively in cross-functional teams, including other university counsellors, classroom teachers, advisors, counsellors, learning support teachers, and the Secondary Leadership Team, is essential. A positive mindset, a committed approach, and a can-do attitude are highly desired. A willingness to learn about other university systems in the future would be an advantage. Strong proficiency in English and Thai is expected.

Responsibilities

• Excellent references indicating a passion and knowledge for helping students with Thai university pathways.
• A willingness to develop a Thai university counselling programme for high school students.
• An ability to guide students and parents through the Thai university application process.
• Present information sessions, both daytime and evening, for parents of various year levels throughout the year (i.e., presentations, workshops and newsletters).
• Remain abreast of Thai university admission processes, trends, procedures and testing, and communicate this information in a timely manner to both students and parents.
• Meet with individual students to explore passions and possible pathways for universities in Thailand.
• Counsel, support, and provide assistance to students as they engage in the university research process.
• Help to create a university counselling space that encourages students to explore options and best fits.
• Guide students to develop the necessary portfolios to secure aspirational yet achievable university ambitions.
• Ensure guidance as students draft essays/personal statements to meet admission requirements/deadlines.
• Work closely with the other university counsellors to support students' balanced expectations .
• Ensure quality control of teacher references and write high-quality letters of recommendation. 
• Meet with students and their parents to discuss course choices to ensure informed decision-making.
• Maintain confidentiality regarding student and family matters.
• Maintain close and positive relationships with Thai university admissions departments.
• Help to develop an excellent and easily accessible Thai university counselling website.
• Continue to develop the success of the school’s university fair.
• Maintain current knowledge of developments and trends in the field of Thai university admissions.
• Demonstrate an ongoing commitment to personal and continuous professional growth.
• Ensuring university counselling processes and practices are highly appreciated by Thai families.
• Be approachable and supportive, but also ensure students meet expectations.
• Be prepared to support the school’s Action Week and other activities.
• Perform duties in accordance with NIST’s Professional and Child Safeguarding Codes of Conduct.
• Support the school community, professional standards, and trust.
• Complete other duties as assigned by the Secondary Leadership Team.

Qualifications

• Bachelor’s Degree in any related field
• At least 5 years of working experience as a School Counsellor.
• Excellent command of Thai and English in listening, speaking and writing.
• Excellent computer skills.
• Mature and pleasant personality.
• Well organised and able to complete all tasks either preemptively or in a timely manner.
• Be adaptable, and open to or a creator of, new ways of practice.
• Work hard and overcome challenges with positivity.
• Be an effective and positive department collaborator.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted.