Operational Vacancies

Job Summary

The Activities Finance Officer supports the accurate and efficient financial management of NIST’s Activities programme, including budgeting, invoicing, and financial tracking across sports, clubs, events, and trips.

Working closely with the Director, the role contributes to day-to-day financial operations with a focus on accuracy, organisation, and service. It is suited to a detail-oriented professional who thrives in a fast-paced environment and is committed to supporting a positive experience for students and families. The position reports to the Director of Finance.

Responsibilities

Professional Expectations

• Manage all financial processes related to Activities, including invoicing and fee collection, as well as blocking and unblocking.
• Support budget planning and financial tracking across all programmes.
• Maintain accurate financial records and reporting.
• Coordinate with coordinators to align programme offerings with financial structures.
• Ensure compliance with school financial policies and procedures.

Engagement

• Build positive, professional relationships with students, families, coaches, and colleagues.
• Contribute to a culture of collaboration, organisation, and continuous improvement within Sports & Activities.
• Support major school events, tournaments, ceremonies, and community activities when required.
• Represent NIST with professionalism, care, and integrity in all internal and external settings.
• Model strong service values and a student-centred mindset.
• Other tasks as assigned by the Director of Sports and Activities

Health & Safety

• Follow and uphold all NIST safeguarding policies and procedures
• Maintain awareness of student wellbeing and report any concerns appropriately.
• Support risk management for travel, events, fixtures, and activities.
• Ensure compliance with the NIST Professional Code of Conduct at all times.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in any relevant field
• Experience in administration, systems, or programme coordination
• Excellent command of English both in writing and speaking
• Strong organisational, communication, and problem-solving skills
• Confidence using digital systems, databases, and productivity tools

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Assistant Purchasing Manager’s role is to conduct product research and source new suppliers and vendors to ensure the best price while maintaining quality. Furthermore, this role requires a resilient leader capable of thriving in a high-pressure environment, and balancing strict adherence to standard operating procedures (SOPs) with a strong "service mind" tailored to the unique needs of an international school. As well as coordinating with the relevant departments to ensure a smooth purchasing process and payments. 

Responsibilities

• Conducting product research and sourcing new suppliers, vendors and organizers
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals
• Compares prices and investigates quality of all materials, and ensure the best price while maintaining the quality
• Performing task/inventory inspections and reordering supplies and stock as necessary
• Conducting market research to keep abreast of emerging trends and business opportunities
• Inspecting goods/services and reporting any faulty items or inconsistencies immediately
• Updating and maintaining records of all orders, payments, and received goods/services
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled
• Attending product launches and networking with industry professionals
• Establishing professional relationships with school members as well as vendors and suppliers
• Ensuring all delivery goods is packaged appropriately and delivered to the correct location in a timely manner
• Working abide Purchasing SOP
• Work as Assistant Manager, coordinating with teachers, staff, and concerned departments and also Finance & Accounting Department for data entry & processing & payment arrangement
• Handle all PR processes for the entire school including academic and non academic
• Ensures that all payment transactions comply with established policies and procedures
• Communicate closely to keep requestors informed of the status of purchase orders and delivery timelines
• Coordinate with logistic and transportation requirement and maintenance
• Responsible for all arrangements and logistic for the school operation 
• All other tasks assigned by the Purchasing Manager and the Director of Finance

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• Resilience & Integrity: Proven ability to make tough, transparent decisions in a high-pressure working environment while maintaining a strong “service mind”.
• At least 5 years of working experience in purchasing
• Proficiency in relevant management software programs
• Good command of English in written and verbal in both communication & negotiation
• Great organizational and planning skills
• Ability to follow request specifications
• Excellent networking and time management skills

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Basketball & Tennis Academy Administrator provides administrative and operational support to the NIST Falcons Basketball and Tennis Academies, with a primary focus on the coordination and logistics of practices, fixtures, competitions, tournaments, and Academy events. This individual is responsible for coordinating transportation and buses, referees and officials, facilities, uniforms and equipment, schedules, event logistics, and communications with students, parents, coaches, faculty, and external schools and partners. The role also supports Academy registrations, attendance, purchasing, and day-to-day programme administration to ensure both Academies operate efficiently and provide a high-quality experience for students and families.

Responsibilities

• Follow the direction of the Heads of Basketball and Tennis and the Director of Sports & Activities.
• Coordinate the day-to-day administration and operations of the NIST Falcons Basketball and Tennis Academies.
• Coordinate practices, fixtures, matches, competitions, tournaments, camps, and Academy events.
• Manage event logistics, including schedules, facilities, transportation, buses, referees/officials, equipment, uniforms, and other requirements.
• Coordinate communications with students, parents, coaches, faculty, visiting schools, officials, and external partners.
• Support student registrations, attendance, scheduling, team lists, and competition entries.
• Coordinate travel arrangements, accommodation, itineraries, documentation, and logistics for tournaments and competitions.
• Manage the ordering, distribution, inventory, and organization of Academy uniforms, equipment, and supplies.
• Coordinate the booking and use of NIST and external sports facilities for practices, matches, and events.
• Support purchasing, invoicing, budgets, and other administrative and financial processes for both Academies.
• Maintain accurate records, schedules, databases, and administrative systems using Veracross, Google Workspace, Excel, and other relevant platforms.
• Support Academy communications, social media, photography, promotional materials, and other content as required.
• Provide timely and responsive support to parents and students regarding Academy programmes, schedules, competitions, and logistics.
• Provide administrative and logistical support to the Heads of Basketball and Tennis and the Athletics & Activities Department as required.
• Support the development and implementation of Basketball and Tennis Academies branding, signage, and promotional materials.
• Assist students, parents, coaches, and visiting teams with questions, requests, and inquiries.
• Support the smooth organization and movement of students, teams, officials, and visitors during Academy activities and events.
• Work positively and collaboratively with colleagues and consistently uphold the values of NIST.
• Be familiar with and adhere to NIST safeguarding policies and report any concerns to the Line Manager.
• Abide by the NIST Professional Code of Conduct at all times.
• Attend meetings and contribute positively to the development of the Basketball and Tennis Academies and Sports & Activities Department.
• Respond to emails and communications in a timely manner, generally within 24 hours.
• Attend and support Basketball and Tennis events, matches, competitions, tournaments, and other Sports & Activities events as required.
• Participate in assigned professional development and maintain current knowledge of relevant systems, procedures, and practices.
• Undertake other duties and responsibilities as reasonably requested by the Director of Sports & Activities.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in administration, sports, events, education, or a related field.
• Experience supporting sports programmes, competitions, tournaments, or large-scale events is desirable.
• Experience coordinating logistics, transportation, facilities, officials, or event operations is desirable.
• Knowledge and experience of effective safeguarding practices and Strong written and spoken English communication skills.
• Computer literate and proficient in Microsoft Office, Google Workspace, Veracross, and web-based programmes.
• Excellent communication and interpersonal skills, with the ability to work effectively with students, parents, coaches, colleagues, officials, visiting schools, and external partners.
• Highly organized and detail-oriented, with the ability to manage multiple schedules, deadlines, events, and competing priorities.
• Strong logistical and problem-solving skills, with the ability to remain calm and effective under pressure.
• Service-oriented, responsive, adaptable, and committed to providing a positive experience for students and families.
• Self-motivated and able to work independently while contributing positively as part of a team.
• Willingness to work additional hours when required for matches, competitions, tournaments, events, and programme preparation.
• Mature, professional, flexible, and student-focused.
• An interest in basketball, tennis, sport, and the role of Sports & Activities within an educational environment.
• A commitment to the values of NIST and enthusiasm for the role of sport in supporting student development and the NIST mission.

Working Hours

• Working hours are 9:00 AM - 6:00 PM, Monday – Friday
• Plus, any additional events, tournaments, or other activity that requires attendance on weekdays and weekend

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted
 

aJob Summary

The Golf Academy Administrator provides administrative support and services to the NIST Falcons Golf Academy while also overseeing the creative content used to promote and uphold the Golf Academy brand. This individual is responsible for supporting golf programme operations, including golf activities and offerings, student and coach scheduling, transportation, liaising with other International Schools and external golf partners, communications with students, parents, and faculty, social media and marketing, event coordination, and any catering or logistical requests.

Responsibilities

• Follow the direction of the Head of Golf and Director of Sports & Activities.
• Support the day-to-day administration and operations of the NIST Falcons Golf Academy.
• Maintain Golf Academy websites, databases, digital platforms, social media, and promotional content.
• Coordinate Golf Academy communications with students, parents, faculty, coaches, International Schools, and external golf partners.
• Support programme registration, scheduling, attendance, transportation, facilities, and event logistics.
• Manage Golf Academy budgets, purchasing, invoicing, equipment, uniforms, and supplies.
• Coordinate photography, video, branding, signage, and marketing content for the Golf Academy.
• Assist with travel arrangements, accommodation, competition logistics, documentation, and associated forms.
• Coordinate the booking and use of NIST and external golf facilities.
• Support the planning and delivery of Golf Academy tournaments, camps, clinics, events, and other activities.
• Maintain accurate records, documents, databases, and administrative systems using platforms such as Veracross, Google Workspace, Excel, Adobe, and other relevant software.
• Provide administrative and logistical support to the Head of Golf and Sports & Activities Department as required.
• Support the development and implementation of Golf Academy branding, signage, and promotional materials.
• Assist students and parents with Golf Academy questions, requests, and inquiries.
• Support the smooth movement and organization of students participating in Golf Academy activities.
• Work positively and collaboratively with colleagues and consistently uphold the values of NIST.
• Be familiar with and adhere to NIST safeguarding policies and report any concerns to the Line Manager.
• Abide by the NIST Professional Code of Conduct at all times.
• Attend meetings and contribute positively to the development of the Golf Academy and Sports & Activities Department.
• Respond to emails and communications in a timely manner, generally within 24 hours.
• Attend and support Golf Academy events, tournaments, activities, and other Sports & Activities events as required.
• Participate in assigned professional development and maintain current knowledge of relevant systems, procedures, and practices.
• Undertake other duties and responsibilities as reasonably requested by the Director of Sports & Activities.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in administration, sports, education, or a related field.
• Experience supporting sports programmes, events, or activities is desirable.
• Knowledge and experience of effective safeguarding practices and procedures is desirable. Strong written and spoken English communication skills.
• Computer literate and proficient in Microsoft Office, Google Workspace, Veracross, and web-based programmes.
• Excellent communication and interpersonal skills, with the ability to work effectively with students, parents, coaches, colleagues, and external partners.
• Highly organized, detail-oriented, and able to manage multiple priorities, timelines, and events.
• Service-oriented, adaptable, and able to work effectively under pressure.
• Self-motivated and able to work independently while contributing positively as part of a team.
• Willingness to work additional hours when required for tournaments, events, camps, and programme preparation.
• Mature, professional, flexible, and student-focused.
• An interest in golf, sport, and the role of Sports & Activities within an educational environment.
• A commitment to the values of NIST and enthusiasm for the role of sport in supporting student development and the NIST mission.

Working Hours

• Working hours are 9:00 AM - 6:00 PM, Monday – Friday
• Plus, any additional events, tournaments, or other activity that requires attendance on weekdays and weekend

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

Work collaboratively with the Head of Catering to design and implement diverse, nutritious, and culturally inclusive menus with a focus on Indian cuisine. Lead the preparation and production of high-volume meals in a school cafeteria environment while maintaining the highest standards of hygiene, safety, and presentation.

Responsibilities

Menu Planning & Development

• Contribute authentic Indian dishes across various regional styles (North Indian, South Indian, etc.) suitable for children and staff.
• Adapt traditional recipes for health-conscious diets (low-fat, low-sodium, vegetarian, gluten-free, etc.).
• Collaborate with nutritionists to ensure balanced, allergy-safe, and kid-friendly options.

 Food Production & Cooking

• Prepare and cook a variety of Indian meals (curries, dals, rice dishes, flatbreads, snacks, desserts) from scratch, using bulk production methods suitable for large school settings.
• Oversee mise en place, batch cooking, and efficient station setup to ensure consistent quality and timely meal service.
• Innovate recipes using seasonal and locally available ingredients.

Kitchen Management & Teamwork

• Work under the direction of the Head of Catering to manage daily kitchen operations related to Indian food service.
• Supervise and train junior staff in the preparation and handling of Indian food, including use of tandoor ovens, spice blending, and plating techniques.
• Ensure all kitchen practices align with food safety and sanitation standards (e.g., HACCP compliance).

Inventory & Cost Control

• Monitor ingredient inventory, prepare requisitions, and reduce food waste through proper portioning and repurposing.
• Maintain cost-effective cooking while ensuring high flavor and satisfaction.

Cultural Engagement & Events

• Participate in special events, international food days, and cultural festivals by preparing themed menus that celebrate Indian cuisine.
• Support communication with school community to promote awareness and appreciation of Indian food culture.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the NIST Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice / promote good practice

Knowledge Requirements

• Proven experience as an Indian chef in a professional kitchen, preferably in a school, cafeteria, or high-volume catering environment.
• Deep knowledge of Indian culinary traditions, spices, ingredients, and techniques.
• Ability to scale recipes for large groups while maintaining flavor integrity and visual appeal.
• Strong understanding of dietary restrictions and allergen-safe cooking.
• Thai Food Handlers Certificate or equivalent (preferred).
• Ability to communicate in English and Thai in a professional setting.

Other Qualifications & Skill Requirements

• A genuine passion for creating high-quality, nutritious food tailored for a school environment.
• Minimum 5 years of hands-on experience in preparing Indian cuisine, including both North and South Indian specialties.
• Strong understanding of dietary needs, food allergens, and child-friendly food options.
• Proven ability to maintain cleanliness, hygiene, and food safety practices at all times (HACCP knowledge preferred).
• Excellent time management skills and ability to produce high volumes of food under time constraints.
• Strong communication skills and the ability to work collaboratively in a multicultural kitchen team. 
• Adaptable to evolving menu requirements and willing to receive ongoing feedback from both catering management and the school community.
• Creativity in developing vegan, gluten-free, and health-conscious Indian dishes.
• Willingness to participate in professional development opportunities and culinary training workshops when required.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th.

Please note that only shortlisted candidates will be contacted.

Job Summary

The Junior Accounting and Cashier Officer is responsible for supporting the Finance Department by managing cashier operations, processing financial transactions, maintaining accurate accounting records, and providing excellent customer service. The role ensures the accurate handling of sales, payments, reconciliations, and financial documentation while supporting inventory, reporting, and administrative functions. The position contributes to the efficient operation of the Finance & Accounting Department by ensuring compliance with school policies and maintaining accurate financial records.

Responsibilities

Cashier & Sales Operations

• Operate the school shop and Point of Sale (POS) system, processing cash and electronic payments accurately.
• Issue receipts and ensure all sales transactions are recorded correctly.
• Prepare daily and monthly sales reports and reconcile cash collections.
• Provide excellent customer service by responding to customer enquiries and resolving complaints professionally.
• Keep the cashier area clean and organized
• Support the service team when necessary

Accounting & Finance Support

• Process payment information into the accounting system accurately and in a timely manner.
• Maintain an organized filing system for payment vouchers and ensure all supporting documentation complies with school financial policies.
• Process, monitor, and maintain records of business advances and staff personal advances.
• Reconcile outstanding business and personal advances on a monthly basis and prepare reminders for staff as required.
• Perform other accounting tasks and ad-hoc duties as assigned.

Administration & Reporting

• Maintain accurate documentation of sales, inventory, financial transactions, and supporting records.
• Assist the Finance Director, Senior Accounting Manager, and Assistant Accounting Manager with preparing financial reports and other ad hoc reports as requested.
• Support the Finance & Accounting Department in maintaining accurate financial records and ensuring compliance with school policies and procedures.

Other Duties

• Perform other duties and responsibilities as assigned by the Senior Accounting Manager and/or Director of Finance.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy

• Be aware of abuse risks to children

• Abide by the Code of Conduct

• Be vigilant

• Prevent abuse/protect children

• Report concerns (mandatory duty)

• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s Degree in Accounting or Finance or any related field

• Minimum 2 years of experience in Accounting

• Previous experience in accounting, cashiering, retail operations, or finance administration is preferred.

• Experience using accounting software and Point of Sale (POS) systems is an advantage.

• Proficiency in Microsoft Office applications, particularly Excel.

• Honest and responsible

• High responsibility, service-minded, hardworking and able to solve problems independently

• Good interpersonal skills

• Good command of English, both verbal and written

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted
 

Job Summary

To coordinate and execute the logistical and administrative requirements of all NIST X programs, ensuring efficient booking, procurement, equipment management, and operational support.

Responsibilities

Travel & Accommodation Coordination

• Coordinate all transportation bookings for Core Expeditions, Day Trips, Service Trips, and PLUS programs.
• Coordinate all flight bookings for students and staff participating in NIST X programs.
• Arrange accommodation bookings and maintain communication with accommodation providers.
• Arrange letters for all entries for National Park, museums and parks for day trips and overnight trips.  
• Liaise with Montri Transport and NIST transportation services regarding vehicle requests and scheduling.

Equipment & Resource Management

• Manage the NIST X Field Trip Store, including inventory tracking, organization, purchasing, and auditing of program equipment.
• Prepare, organize, distribute, and collect equipment and materials required for all NIST X programs.
• Monitor equipment condition and report maintenance or replacement needs.

Procurement & Financial Administration

• Review and approve major logistical arrangements and procurement requests.
• Create and process Purchase Requisitions (PRs) for logistics, equipment, and operational purchases.
• Support vendor communications related to quotations, bookings, and purchasing.
• Track procurement timelines to ensure programs are adequately resourced.

Program Logistics Support

• Attend weekday site surveys and selected weekday trips to support logistical requirements.
• Assist with emergency response communications when required.
• Support Service Learning trips by coordinating bookings and procurement requirements.
• Serve as a key liaison with internal departments, including Transportation, Purchasing and Finance to support program operations. 

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Knowledge Requirements

• Bachelor’s degree in any relevant field

Other Qualifications & Skill Requirements

• At least 2 years experience in a trip management for students
• Fluent in both written and spoken English
• Excellent computer skills in MS Office, Google Office, Web Based programmes
• Highly organized and able to set timelines and assist with large-scale events and operations
• An excellent communicator with the ability to communicate well
• Mature, pleasant personality, flexible, multi-task, student and people oriented
• Utilize different cultural practices in line with international mindedness

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Purchasing Coordinator’s role is to conduct product research and source new suppliers and vendors. The responsibility is also to maintain records of all orders, payments, and received delivery of products and services. 
Furthermore, this role serves a vital function for the NIST International School purchasing team by acting as the primary liaison for foreign academic staff. The coordinator will specialise in overseas procurement, academic book sourcing, and comprehensive travel and activity logistics for student field trips.

Responsibilities

• Conducting product research and sourcing new suppliers and vendors
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals
• Managing overseas procurement processes, with a heavy emphasis on sourcing and importing academic books and educational materials.
• Conducting market research to keep abreast of emerging trends and business opportunities
• Collaborating daily with foreign teachers and academic departments to ensure precise understanding and fulfillment of their specific procurement needs.
• Updating and maintaining records of all orders, payments, and received delivery and services.
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled
• Researching and comparing flight options to secure safe and cost-effective travel.
• Managing all bookings for accommodations and student activities.
• Procuring specialized items, supplies, and equipment required for specific student field trips.
• Establishing professional relationships with school members as well as vendors and suppliers
• All other tasks assigned by the Purchasing Manager

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• 3 years of working experience in Purchasing
• Proven experience handling overseas procurement, international shipping, and customs clearance processes.
• Experience in travel coordination, including flight comparisons, accommodation, and activity bookings.
• Proficiency in relevant management software programs
• Good command of English in written and verbal in both communication & negotiation
• Great organizational and planning skills
• Ability to follow request specifications
• Excellent networking and time management skills
• Strong cross-cultural communication skills and a service-minded attitude.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Purchasing Coordinator (Catering Services) plays a vital role in the NIST Catering Services by ensuring a consistent, high-quality, and cost-effective supply of food ingredients and kitchen equipment. This role involves sourcing primarily from local markets, alongside targeted international procurement for specialized food items and kitchen equipment.
Operating within a highly active and fast-paced school environment, the coordinator will align all procurement and delivery schedules with the school's dynamic operational calendar and events. Furthermore, this position takes responsibility for the kitchen equipment handling as per required by Catering Services team, not just procurement, but also process the procurement for maintenance (MA) contracts and coordinating timely repairs to ensure uninterrupted catering operations.

Responsibilities

Food Procurement & Sourcing

• Managing food and catering procurement, including sourcing ingredients locally and internationally, evaluating catering and food suppliers, obtaining quotations, and ensuring all products meet the school’s strict quality standards, nutritional requirements, and budget.
• Coordinating food orders and deliveries in tight alignment with the school's fast-paced daily operations, special events, and catering schedules.
• Managing overseas procurement and import processes for specialised food items and catering supplies and kitchen equipment.
• Conducting market research to keep abreast of emerging food trends, seasonal availability, and cost-saving business opportunities.

Kitchen Equipment & Maintenance Management

• Taking full responsibility for the procurement of kitchen equipment, tools, and supplies.
• Working with Catering Services for the requirement of the preventative maintenance (MA) schedules for all kitchen equipment to ensure safety and optimal performance.
• Sourcing reliable outsourced technicians for the kitchen repair and minimising operational downtime in the kitchen.

Coordination & Supplier Relations

• Establishing and maintaining strong, professional relationships with local and international food vendors, and equipment maintenance contractors.
• Collaborating daily with the Catering Services, Head Chef, and school staff to ensure precise understanding and fulfillment of the kitchen's specific daily and event-driven needs.
• Updating and maintaining meticulous records of all orders, maintenance logs, payments, and received deliveries.
• Coordinating with delivery teams and taking immediate action to resolve delays, quality issues, or rescheduled orders.
• Performing all other tasks assigned by the Purchasing Manager.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• Experience: Minimum 3 years of working experience in Purchasing, specifically within Food & Beverage (F&B), catering, or hospitality sectors.
• Food Knowledge: Understanding of food quality standards, perishables handling, and seasonal market pricing.
• Equipment Knowledge: Experience managing kitchen equipment purchasing, maintenance contracts, and repair coordination.
• Agility: Ability to thrive in a highly active, fast-paced educational environment and adapt to sudden changes in school event schedules.
• Communication: Good command of English and Thai (written and verbal) for effective communication and negotiation.
• Coordination Skills: Strong coordination, organisational, and time-management skills.
• Soft Skills: Strong cross-cultural communication skills, excellent networking abilities to build supplier relationships, and a service-minded attitude.
• Tech Savvy: Proficiency in relevant purchasing and inventory management software programs.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted

Job Summary

The Transportation and Purchasing Coordinator is responsible for coordinating the organisation’s transportation services and supporting purchasing activities. This crucial role oversees the daily operations of the school's vehicle fleet and leads the driver team to support the dynamic, fast-paced nature of the school's activities. Additionally, this position acts as the central hub for organizing all local and overseas travel logistics, flights, and accommodations for students, teachers, and staff. Due to the high-volume and high-risk nature of school activities, this role requires exceptional attention to detail, problem-solving skills, and the flexibility to be on standby during critical operations to ensure everything is managed efficiently, accurately, and in line with organisational policies. 

Responsibilities

Transportation Management

• Lead and take full responsibility for the driver team, managing 1 driver supervisor, 1 assistant driver supervisor, and 8 drivers.
• Manage and coordinate daily operations for the school fleet, which consists of 1 motorcycle, 2 buses, and 9 vans.
• Coordinate daily transportation services, including school vehicles, drivers, routes, and schedules.
• Arrange transportation for staff, students, visitors, events, and special activities as required.
• Monitor vehicle schedules, maintenance, insurance, registration, and other required documentation.
• Maintain accurate transportation records, including schedules, usage, incidents, and related expenses.
• Respond promptly to transportation issues and coordinate solutions when changes or emergencies occur, maintaining flexibility to be on standby as school activities demand.

Trips Procurement

• Research and compare flight options to secure safe and cost-effective travel for all local and overseas school trips.
• Manage all bookings for accommodations and student activities, working closely with specific departments such as NIST X (field trips) and the Sports department.
• Coordinate logistics for personal development programs for teachers and staff, collaborating closely with the Teaching and Learning Department.
• Manage all trip-related expenses, including procuring specialized items, supplies, and equipment required for specific student field trips, as well as handling activity tickets and processing cash advances.
• Update and maintain records of all orders, payments, and received delivery and services.
• Source materials, goods, products, and services and negotiate the best or most cost-effective contracts and deals related to travel and transportation.
• Establish professional relationships with school members as well as vendors and suppliers.
• Perform all other tasks assigned by the Purchasing Manager.

Additional Responsibilities

• Be familiar with NIST child safeguarding policy
• Be aware of abuse risks to children
• Abide by the Code of Conduct
• Be vigilant
• Prevent abuse/protect children
• Report concerns (mandatory duty)
• Challenge poor practice/promote good practice

Qualifications

• Bachelor’s degree in Business, Logistics, or any related field
• Experience: At least 3 years of working experience in purchasing or logistics/travel coordination.
• Leadership & Demeanor: Calm under pressure, highly skilled at problem-solving, and capable of managing a high volume of requests efficiently.
• Resilience & Integrity: Proven ability to make tough, transparent decisions in a high-pressure working environment while maintaining a strong "service mind".
• Precision: Strong attention to detail and accuracy, which is strictly required to manage the high-risk nature of school trips and student activities.
• Organization: Well organizational and planning skills, with excellent networking and time management skills.
• Communication: Good command of English and Thai in written and verbal in both communication & negotiation.
• Autonomy: Ability to work independently and manage multiple priorities.
• Technical Skills: Proficiency in relevant management software programs.

How to Apply

Interested applicants are invited to apply by sending a letter of application, a full resume indicating qualifications and experience, and a recent photograph to the recruitment team at employment@nist.ac.th

Please note that only shortlisted candidates will be contacted